If you are the use of Microsoft Outlook for optimum of your email communications, there can be no need to stay on how critical it’s miles to safely preserve, import and export all that records.
Whilst Outlook emails (further to calendars, contacts, tasks, and notes) are stored withinside the Outlook Data File (.pst) report, some specific files and settings which include account settings, signatures, templates, custom office work are stored in separate files. Therefore, if you want to replace your Outlook account from the antique laptop to a modern-day one in full, backing up handiest the .pst report may not be enough.
There may be particular situations at the same time as you’ll likely want to once more up Outlook mails – for example, at the same time as you’re shifting to a few different laptop or restoring your Outlook records after a crash. In the second case, having a healthful Microsoft Outlook Backup can significantly alleviate the pain, so it’s far a clever approach to once more-up your Outlook emails as quickly as in a at the same time as, specifically if you are the use of email for work.
The most stable and reliable way to make an Outlook backup is to allow Microsoft Outlook export a .pst report for you automatically. Apart from emails, this may moreover save contacts, calendars, tasks, and notes.
Select the email account that you want to once more up, and make certain the Include subfolders box is selected. This will export the contents of all folders, which incorporates mail folders (Inbox, Outbox, Drafts, etc.), Contacts, Calendar, Tasks, Notes, and Journal.
Or, you could select out a particular folder to export, say Inbox. It’s now not viable to select out multiple folders, so if you want to once more up a few folders, you may want to copy the approach for each one individually.
The wizard will endorse saving a reproduction of your .pst report to the default location:
To save your Outlook backup to a few different place, click on at the Browse button, select out the favored location, and click on on OK.
If you are exporting to an gift .pst report, select out out the favored preference for copy devices. The default Replace duplicates with devices exported works fine in most cases.
If you are growing a modern-day .pst report, Outlook will endorse defensive it with a password, which does make experience if your Outlook devices contain sensitive statistics, and you want to ensure that no person but you could access them. In this case, enter and affirm a password, and then click on on OK. If you do now no longer want to password protect the backup, depart every fields empty, and click on on OK.
When exporting to a gift .pst report that is password-protected, type the password that you previously used. When exporting to a gift non-protected .pst report, Outlook will begin the export approach proper now without showing the password communication box.
You are finished! Just preserve in mind that exporting a big .pst report might also take a at the same time as, and the improvement bar will stay on the show display screen until the backup approach is completed. So, please be patient.
Now that your Outlook records is exported in a .pst report, you could float or reproduction the report withinside the same old way. For example, you could save your Outlook backup to Dropbox or OneDrive, and later on import it to a modern-day laptop.
Advantages: Exporting a .pst report is a quick, intuitive and stable way to backup Outlook emails that can be with out troubles executed inspite of the useful resource of the use of unexperienced users. Additionally, it lets you make a selective backup, i.e. export handiest relevant records leaving out unimportant folders like Junk or Deleted devices.
Also read: Why and how to buy a custom PC?
Drawbacks: Exporting a .pst report is not a complete Outlook backup (regardless of the fact that the default name of the exported report is backup.pst). This method copies the most critical devices which include mails, contacts, appointments, tasks, and notes. Some Outlook records is out of place during export, even if you embody all folders and subfolders. Among others, exporting does now not save the following records: message rules, signatures, custom office work, custom views, and folder properties.
If you aim to backup Outlook records to the maximum amount viable, recollect the use of one of the third-party “all-in-one” Outlook backup tools, or make a reproduction of the .pst report manually. In addition, you could once more up files that preserve your Outlook templates, signatures, themes, and custom office work. Full statistics study below.